Sarasota County Schools
Landings Administrative Complex
1980 Landings Blvd.
6:30 p.m.
Call To Order (Chair - 6:30 p.m.)
Flag Salute
Special Presentations/Moments of Pride
1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDEDescription
N/A
Recommendation
N/A
Superintendent's Report
2. SUPERINTENDENT'S REPORTDescriptionTraining Opportunities Being Offered for Administrators and Teachers
School Grades Update
Recommendation
N/A
Hearing of Citizens
3. HEARING OF CITIZENSDescription
N/A
Recommendation
N/A
Minutes: Alex Diaz - Criteria for Reassignment Hardships
Approval of Corrections to Consent Agenda
4. APPROVAL OF CORRECTIONS TO CONSENT AGENDADescription
N/A
Recommendation
That the Board approves the corrections to the Consent Agenda.
Approval of Consent Agenda
5. APPROVAL OF CONSENT AGENDADescription
N/A
RecommendationThat the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
Motions: That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
- PASS Vote Results Motion: Shirley Brown Second: Carol Todd Shirley Brown - Aye Jane Goodwin - Aye Frank Kovach - Aye Carol Todd - Aye Caroline Zucker - Aye
Consent Agenda
APPROVAL OF MINUTES6. APPROVAL OF MINUTESDescription
N/A
RecommendationThat the July 23, 2013 (Regular Board Meeting), and July 23, 2013 (Tentative Budget Meeting), and the July 30, 2013 (Public Hearing to Adopt Tentative Millage and Budget Meeting) minutes be approved.
APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORTDescription
N/A
Recommendation
That the Instructional/Classified Personnel Report be approved.
Attachment: Board August 6, 2013 (Regular).pdf
Attachment: Board August 6, 2013 (Addendum 1).pdf
RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLSDescriptionReassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board. They are presented for formal ratification.
Recommendation
That the reassignment of students to schools be ratified as presented.
Attachment: rptBoardDate080613.pdf (Confidential Item)
GENERAL ITEMS9. APPROVAL OF LEASE RENEWAL AGREEMENT FOR A HOME WITHIN THE SITE FOR NORTH PORT'S SEVENTH ELEMENTARY SCHOOLDescriptionOn October 5, 2010, the School Board authorized the acquisition of scores of contiguous, quarter-acre, residentially-zoned lots off Haberland Boulevard in North Port for a future elementary school. All of the parcels, including four homes, have been acquired and the district has chosen to lease the homes until the site needs to be cleared for school construction, or until repairs to the home make an earlier demolition the cost effective alternative. The lease for the home at 3380 Gideon Street will expire at the end of this month. The attached lease renewal provides for a small rent increase to cover a solid waste assessment and to bring the rent more in line with current market rates.
Recommendation
That the School Board approve the lease with John Michaels, as presented.
Attachment: Michaels Renewal unsigned.pdf10. APPROVAL OF LEASE RENEWAL AGREEMENT FOR A HOME WITHIN THE SITE FOR NORTH PORT'S SEVENTH ELEMENTARY SCHOOLDescriptionOn October 5, 2010, the School Board authorized the acquisition of scores of contiguous, quarter-acre, residentially-zoned lots off Haberland Boulevard in North Port for a future elementary school. All of the parcels, including four homes, have been acquired and the district has chosen to lease the homes until the site needs to be cleared for school construction, or until repairs to the home make an earlier demolition the cost effective alternative. The lease for the home at 3464 Hobart Street will expire at the end of this month. The attached lease renewal provides for a small rent increase to cover a solid waste assessment and to bring the rent more in line with current market rates.
Recommendation
That the School Board approve the lease with Dave Harrelson, as presented.
Attachment: Harrelson renewal unsigned.pdf11. APPROVAL OF THE SARASOTA COUNTY TECHNICAL INSTITUTE TUITION AND FEES STRUCTURE FOR 2013 - 2014DescriptionFlorida Statute provides for and requires the charging and collection of tuition from adults for post-secondary programs funded by the Workforce Education Fund (s. 1009.22, Florida Statutes)
This section of statute authorizes local school boards to establish tuition and lab fees for Workforce Education programs, fees for Continuing Workforce Education programs, and other programs not reported to the Department of Education for funding purposes.
The presented tuition for Adult Occupational Programs (Career Certificates) and Adult General Education is equal to the state standard tuition rate.
As part of this request, Sarasota County Technical Institute is also including high school fees, testing fees, and facility rental agreements for purposes.
Recommendation
That the Sarasota County Technical Institute tuition and fees structure for 2013 -2014 be approved as presented.
Attachment: SCTI Budget Packet 2013-2014.pdf
AGREEMENTS/CONTRACTS12. AGREEMENT FOR MEAL SERVICE AT IMAGINE NORTH PORTDescription
The Sarasota County Schools Food and Nutrirtion Services shall provide breakfast and lunch meals to the students enrolled at Imagine at North Port for the 2013-14 school year.
Recommendation
That the agreement for meal services between Sarasota County Schools and Imagine at North Port be approved as presented.
Attachment: Imagine-NP 13-14.pdf13. AGREEMENT FOR MEAL SERVICES AT IMAGINE AT PALMER RANCHDescription
The Sarasota County Schools Food and Nutrition Services shall provide breakfast and lunch meals to the students enrolled at Imagine at Palmer Ranch for the 2013-14 school year.
Recommendation
That the agreement for meal services between Sarasota County Schools and Imagine at Palmer Ranch be approved as presented.
Attachment: Imagine-PalmerRanch 13-14.pdf14. AGREEMENT FOR MEAL SERVICE AT LITTLE PILGRIMS PRESCHOOLDescription
The Sarasota County Schools Food and Nutrition Services shall provide lunch meals for the students enrolled at the Little Pilgrims Preschool for the 2013-14 school year.
Recommendation
That the agreement for meal services between Sarasota County Schools and Little Pilgrims Preschool be approved as presented.
Attachment: meals-Little Pilgrim Preschool 2013-14.pdf15. AGREEMENT FOR MEAL SERVICE AT SARASOTA SUNCOAST ACADEMYDescription
The Sarasota County Schools Food and Nutrition Services shall provide breakfast and lunchmeals to the students enrolled at Sarasota Suncoast Academy for the 2013-14 school year.
Recommendation
That the agreement for meal service between Sarasota County Schools and Suncoast Academy be approved as presented.
Attachment: Sara Suncoast Acad 13-14.pdf16. AGREEMENT FOR MEAL SERVICE AT SARASOTA ACADEMY OF THE ARTSDescriptionThe Sarasota County Schools Food and Nutrition Services shall provide breakfast and lunch meals to the students enrolled at Sarasota Academy of the Arts for the 2013-14 school year.
Recommendation
That the agreement for meal service between Sarasota County Schools and Sarasota Academy of the Arts be approved as presented.
Attachment: Sarasota Acad of the Arts 2013-14.pdf17. AGREEMNET FOR MEAL SERVICE AT SARASOTA MILITARY ACADEMYDescription
The Sarasota County Schools Food and Nutrition Services shall provide breakfast and lunch meals to the students enrolled at Sarasota Military Academy for the 2013-14 school year.
Recommendation
That the agreement for meal service between Sarasota County Schools and Sarasota Military Academy be approved as presented.
Attachment: Sarasota Military 13-14.pdf18. AGREEMENT FOR MEAL SERVICE AT SARASOTA SCHOOL FOR ARTS AND SCIENCESDescriptionThe Sarasota County Schools Food and Nutrition Services shall provide breakfast and lunch meals to the students enrolled at Sarasota School for Arts & Sciences for the 2013-14 school year.
Recommendation
That the agreement for meal service between Sarasota County Schools and Sarasota School for Arts & Sciences be apporoved as presented.
Attachment: SSArtsSci 13-14.pdf19. AGREEMENT FOR MEAL SERVICE AT SARASOTA SCHOOL FOR INNOVATIVE STUDIESDescription
The Sarasota County Schools Food and Nutrition Services shall provide breakfast and lunch meals to the students enrolled at Sarasota School for Innovative Studies for the 2013-14 school year.
Recommendation
That the agreement for meal service between Sarasota County Schools and Sarasota School for Innovative Studies be approved as presented.
Attachment: SSIS 13-14.pdf20. AGREEMENT FOR MEAL SERVICE AT SARASOTA SCHOOL FOR INNOVATIVE STUDIES MIDDLE SCHOOLDescriptionThe Sarasota County Schools Food and Nutrition Services shall provide breakfast and lunch meals to the students enrolled at Sarasota School for Innovative Studies Middle School for the 2013-14 school year.
RecommendationThat the agreement for meal service between Sarasota County Schools and Saraota School for Innovative Studies Middle School be approved as presented.
Attachment: SSIS Middle 13-14.pdf21. AGREEMENT FOR MEAL SERVICE AT STUDENT LEADERSHIP ACADEMYDescription
The Sarasota County Schools Food and Nutrition Services shall provide breakfast and lunch meals to the students enrolled at Student Leadership Academy for the 2013-14 school year.
Recommendation
That the agreement for meal service between Sarasota County Schools and Student Leadership Academy be approved as presented.
Attachment: Student Leadership Acad 13-14.pdf22. APPROVAL OF AGREEMENT BETWEEN BAY AREA YOUTH SERVICES, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescription
This agreement provides a delinquency program for students identified as at-risk to becoming habitual juvenile offenders. Although the Board has previously approved this agreement with BAYS, the program name has changed and necessitates a new agreement.
Recommendation
That the agreement between Bay Area Youth Services, Inc. and The School Board of Sarasota County, Florida, be approved as presented.
Attachment: BayAreaYouthServ-JDAP Prog 13-14.pdf23. APPROVAL OF THE MATHFORWARD AGREEMENT BETWEEN TEXAS INSTRUMENTS INCORPORATED AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescription
This agreement is funded through a grant from the Gulf Coast Community Foundation in the amount of $37,000. The agreement will provide for professional development, technology integration and in-classroom professional coaching.
Recommendation
That the MathForward agreement between Texas Instruments Incorporated and The School Board of Sarasota County, Florida, be approved.
Attachment: Texas Instru-Math Forward 13-14.pdf
MATERIALS MANAGEMENT24. APPROVAL OF THE 2012-13 DATA COLLECTION REVIEW COMMITTEE REPORTDescription
In accordance with Florida Statute 1008.385, the report of the activities of the Data Collection Review Committee is presented. The goal of the committee is to review and approve all District forms and achieve standardization.
Recommendation
That the 2012-13 Data Collection Review Committee Report be approved as presented.
Attachment: data collection.pdf25. APPROVAL TO AWARD BID #14-0540 FOR GOLF CARTS - MAINTENANCE AND REPAIR SERVICESDescription
Bids to provide 'Golf Carts - Maintenance and Repair Services' were received from four vendors on July 11, 2013. The bid of Custom Carts, Inc., was the best low bid meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.
Recommendation
That the bid of Custom Carts, Inc., to provide 'Golf Carts - Maintenance and Repair Services' in an amount not to exceed $65,000.00, be approved as presented.
Attachment: GolfCartMaint&Rpr 14-0540Rec.pdf26. APPROVAL TO AWARD BID #14-0003 FOR FRESH PRODUCEDescription
Bids to provide 'Fresh Produce' were received from two vendors on July 18, 2013. The bid of Charles Bliss Produce was the best low bid meeting the advertised specifications. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the Food and Nutrition Services budget.
RecommendationThat the bid of Charles Bliss Produce to provide 'Fresh Produce' in an amount not to exceed $300,000.00, be approved as presented.
Attachment: FreshProduce14-0003Rec.pdf27. APPROVAL TO AWARD BID #14-0055 FOR FARM FRESH PRODUCEDescription
Bids to provide 'Farm Fresh Produce' were received from two vendors on July 18, 2013. The bid of Charles Bliss Produce was the best low bid meeting the advertised specifications. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the Food and Nutrition Services budget.
Recommendation
That the bid of Charles Bliss Produce to provide 'Farm Fresh Produce' in an amount not to exceed $200,000.00, be approved as presented.
Attachment: FarmFresh14-0055Rec.pdf28. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNIUTRE AS PROPERTY TO BE DELETEDDescription
The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.
Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved.
Attachment: deletion attach.pdf
CONSTRUCTION29. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)DescriptionThe Construction Services' Change Order(s) are summarized on the enclosure for ease of review. These change orders collectively total a decrease of $13,237.20 in gross contract dollars.
Included in these change orders are $23,759.20 credits for Direct Material Purchases; the corresponding Direct Material Purchase Orders of $22,320.00 result a net of $1,439.20 in sales tax savings.
Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.
Attachment: BAIenc8-6-2013_CSD-COs.pdf
TRANSPORTATION30. APPROVAL OF OPENING AND CLOSING TIMES OF SCHOOLS FOR 2013-2014DescriptionApproval of the opening and closing times of schools for the 2013-2014 academic year.
Recommendation
That the opening and closing times of schools for the 2013-2014 academic year, be approved as presented.
Attachment: OPENING AND CLOSING TIMES OF SCHOOLS FOR 2013-2014 FINAL 2.pdf
JOB DESCRIPTIONS31. APPROVAL OF REVISED JOB DESCRIPTION FOR SYSTEM ADMINISTRATOR COORDINATORDescriptionThe revised job description for System Administrator Coordinator is being presented for School Board approval.
Recommendation
That the School Board approve the revision to the job description for System Administrator Coordinator.
Attachment: Job 187 - System Administrator Coordinator.pdf
New Business
32. APPROVAL OF NEW JOB DESCRIPTION FOR DATA MANAGEMENT COORDINATORDescriptionThe new job description for Data Management Coordinator in the Research, Assessment and Evaluation Department is being presented for School Board approval. This position will develop, support, and maintain the structure, documentation and the growth of the district's Instructional Improvement System (IIS) which integrates teacher evaluation, professional development, curriculum and instructional components.
Recommendation
That the School Board approve the new job description for Data Management Coordinator.
Attachment: Job 383 - Data Management Coordinator.pdf
Motions: That the School Board approve the new job description for Data Management Coordinator. - PASS Vote Results Motion: Caroline Zucker Second: Carol Todd Shirley Brown - Aye Jane Goodwin - Aye Frank Kovach - Aye Carol Todd - Aye Caroline Zucker - Aye
33. APPROVAL OF NEW JOB DESCRIPTION FOR STATISTICAL DATA ANALYSTDescriptionThe new job description for Statistical Data Analyst in the Research, Assessment and Evaluation Department is being presented for School Board approval. Job responsibilities include the development and utilization of computer models/programs necessary to analyze student, teacher and school data required for teacher evaluation and assessment reporting.
Recommendation
That the new job description for Statistical Data Analyst be approved as presented.
Attachment: Job 384 - Statistical Data Analyst.pdf
Motions: That the new job description for Statistical Data Analyst be approved as presented. - PASS Vote Results Motion: Shirley Brown Second: Caroline Zucker Carol Todd - Aye Shirley Brown - Aye Jane Goodwin - Aye Frank Kovach - Aye Caroline Zucker - Aye
34.APPROVAL TO ADVERTISE REVISION TO SCHOOL BOARD POLICYDescriptionIt is recommended the indicated changes be made to bring this policy up-to-date with the latest legislative changes:
Policy 6.915 Use of Sick Leave by Employees
RecommendationThat the Board approve to advertise the revisions to the School Board Policy 6.915.
Attachment:6 915 Use of Sick Leave by Employees.pdf
35. APPROVAL OF THE REQUEST BY THE SARASOTA ACADEMY OF THE ARTS CHARTER SCHOOL TO WAIVE THE CHARTER REQUIREMENT TO HAVE A LINE OF CREDITDescription
The new Charter School, Sarasota Academy of the Arts, is requesting that the School Board waive the requirement at Section 4 (K) (4) of the Charter contract requiring the School to have a line of credit. If approved, this waiver shall apply to the 2013-14 school year only.
Recommendation
That the School Board grant the request of the Sarasota Academy of the Arts to waive the requirement to have a line of credit for the 2013-14 school year.
Attachment: SAA waiver request - line of credit 7.23.13.pdf
Motions: That the School Board grant the request of the Sarasota Academy of the Arts to waive the requirement to have a line of credit for the 2013-14 school year. - PASS Vote Results Motion: Frank Kovach Second: Shirley Brown Shirley Brown - Aye Carol Todd - Aye Caroline Zucker - Aye Jane Goodwin - Aye Frank Kovach - Aye
Announcements/Comments
36. ANNOUNCEMENTS/COMMENTSDescription
N/A
Recommendation
N/A
Minutes:Jane Goodwin recently attended the graduation ceremony for the Alta Vista Eagle Academy CNA parent training and stated what a wonderful program it is. She would like to invite Dr. Barbara Shirley to a future Board meeting for an Eagle Academy update.
Jane Goodwin congratulated the Superintendent, staff and teachers for our district being one of five Florida school districts receiving an "A" rating.
Adjournment
37. ADJOURNMENTDescription
N/A
RecommendationN/A
Minutes:The Chair adjourned the regular Board meeting at 6:58 p.m.
We certify that the foregoing minutes are a true account of the regular Board meeting held on August 6, 2013 and approved at the regular Board meeting on August 20, 2013.
__________________ ________________
Secretary Chair
Lori White Jane Goodwin
